Resources for Nannies and Babysitters

On the Job Forms

If you transport children from the primary booked location, you must obtain permission and document this on the Transportation Permission Form. This covers you legally with written permission to take children off-site. In the event that an unforeseen event takes place, your Public Liability Insurance will provide coverage under these circumstances.

Hints: Encourage quiet behaviour in the car, and if there is any excessive noise etc, stop the car until the behaviour stops. Use distractions such as familiar songs and stories on CD/DVD, but preferably looking out the window spotting things, playing I Spy. The purpose is to reduce distractions for the driver.

It is a regulatory requirement that you retain a copy of these records until the child is 21 years old.

You are required to record detailed information if an incident or accident occurs when the child is in your care. Contact the parents in the event of an accident and advise them of the first aid administered by you. Ensure that the parents’ sight and sign this form at the completion of the booking.

It is a regulatory requirement that you retain a copy of these records until the child is 21 years old.

We recommend that you discuss the health of the child/ren prior to the parents departure. If they have been unwell, or are on existing medication, fill in a Medication Form detailing when the last time the medication was administered e.g. When they last had Panadol to avoid the child receiving an accidental overdose.

Never administer medication that has been pre-mixed, Always check the expiry date, dosage for the age of the child and combinations of medicines e.g. Panadol and Neurofen.

It is a regulatory requirement that you retain a copy of these records until the child is 21 years old.


Download our PDF version of the Timesheet to print for assignments.

Upon completion a copy will be forwarded to your email and to the office.

Fair Work Information Statement

The Fair Work Information Statement (FWIS) has information on:

  • the National Employment Standards
  • right to request flexible working arrangements
  • modern awards
  • making agreements under the Fair Work Act 2009
  • individual flexibility arrangements
  • freedom of association and workplace rights (general protections)
  • termination of employment
  • right of entry
  • the role of the Fair Work Ombudsman and the Fair Work Commission.

Visit  Fair Work Information Statement page to download a copy of the FWIS.

First Aid Providers

You are required to hold a current First Aid HLTAID004 (renewed every three years) and refresh your CPR qualification (renewed every 12 months) to work with South Coast Nannies.

Incidents and accidents can happen without warning, and occur in all workplaces. You must be prepared for first-aid emergencies.

The benefits of First Aid training are to provide and assist an injured or ill person during a variety of emergency situations.The initial response following an accident/incident is crucial. The treatment which a casualty receives at this time can potentially affect their outcome. First Aid training gives you the knowledge on how to respond in an emergency situations.

Update your First Aid

View our list of local First Aid providers specialising in first aid training, health and safety.

Professional Affiliations

Professional Affiliations

Nannysure Insurance

Working within the Childcare industry, you have significant risk exposures, planning for all eventualities is a must and obtaining the right insurance is vital.

NannySure Liability Policy protects your legal liability, providing you with peace of mind should you be found to be negligent. For more information and resources please visit their website.

Australian Nanny Association

The Australian Nanny Association Resources (ANA) believes that Nannies play a very important role in the care, education and upbringing of Australian children. The ANA aims to provide a support network for Australia’s Nannies, families who employ Nannies, and service providers (Agencies).

Members of the Australian Nanny Association can receive a discount on their insurance through NannySure. For more information and resources please visit their website.

Mandatory Reporters

All Nannies and Babysitters are Mandatory Reporters.

The training course provides detailed resources and  information about responding to child protection concerns, and following these up — including making a report to FACS Helpline or contacting the Department’s Child Wellbeing Unit for resources for Nannies working in Formal Child Care.

Skills and understandings developed include:

  • recognising indicators when a child might be at risk of harm
  • how to collate information about concerns
  • organisational requirements in responding to concerns about the safety or wellbeing of children
  • the mandatory obligation to report suspected risk of significant harm to FACS
    meeting requirements of professional and ethical conduct

ChildStory Reporter

ChildStory Reporter is an online tool that supports mandatory reporters to decide how to respond to events and access the Mandatory Reporter Guide if needed.

A mandatory reporter in NSW is an individual required by under Section 27 of the Children and Young Persons (Care and Protection) Act 1998 to report to the Child Protection Helpline when he/she has reasonable grounds to suspect that a child, or a class of children, is at Risk Of Significant Harm from abuse or neglect, and those grounds arise during the course of or from the person’s work.

Visit the ChildStory Reporter website for more information.